The Personal Representative The decedent’s family or next of kin should make funeral or other arrangements for the disposition of the body. The location of the following documents is helpful: burial certificate, deed to a funeral plot, or a prearrangement contract with a funeral home.
Once the funeral home is employed, they will take care of the remains and make preparation for the funeral, burial, or cremation and for ordering Death Certificates for the family. One should obtain several Certified Copies of the Death Certificate from the funeral home because they will be needed to transfer the decedent’s property later.
The funeral home will usually allow time before full payment is due. That should give the family the opportunity to determine how the funeral costs will ultimately be paid. The estate usually pays the expenses of the funeral and burial or cremation but the funds are not often immediately available. If a family member pays the costs, the estate can later reimburse the family member.
A will is usually stored with the decedent’s important papers. It might be stored in a safe deposit box, or at the local Register of Wills. Wills usually have a clause that appoints a Personal Representative. That named person will have priority to become the Personal Representative.
If there is no Will, or if the named person is unable to act, the Register of Wills will appoint a Personal Representative. The order of priority begins with a surviving spouse, if there is no surviving spouse, the decedent’s children would be next in line, then the next of kin and finally, any interested adult.
A person acting as an agent under a Durable General Power of Attorney for the decedent, or as an appointed Guardian who had authority to sign the decedent’s checks, can no longer legally do so as of the moment after the decedent’s death.
Once the agent’s or guardian’s power has ceased, the only way he or she can legally access the decedent’s bank accounts, safe deposit box or any of the decedent’s other assets is to become Appointed as the Personal Representative of the estate. Another name for the Personal Representative is the Executor (male) or Executrix (female).
The experience of administering an estate can be daunting and complex. It may be wise for the Personal Representative to seek professional assistance through an attorney who is experienced in Probate Law. Generally the attorney will prepare all of the paperwork and do all of the necessary things to settle and close the estate.
Administering the estate may include preparing the Petition for Probate, the Inventory and Accounting, having appraisals done, setting up a Federal Tax ID, opening and managing an estate account, preparing individual and estate tax returns, selling or disposing of real and personal property, maintaining property, collecting and paying debts, maintaining insurance, transferring title to stocks and other legal assets and whatever other tasks may come up during the approximately yearlong probate process.
With an attorney representing the estate, the Personal Representative would only need to sign documents as they are presented; otherwise, it is the Personal Representative’s duty to complete all the necessary tasks involved in administering and settling the estate.
The person to become Appointed as the Personal Representative will “open the estate” by preparing a set of documents provided by the Register of Wills known as a Petition for Probate. A personal trip to the Court is necessary to present and file the Petition for Probate and the original Will. The Court will set a bond and arrange for legal notice through a local newspaper. Once these steps are completed the Court will issue “Letters of Administration,” which formally gives the legal powers to the Personal Representative to act on behalf of the estate.
Once appointed, the Personal Representative should begin the process of closing out the decedent’s accounts, notifying the decedent’s creditors of the decedent’s death and letting them know that they have to file claims against the estate. If the creditors are not given notice, they have six months from the date of death to file a claim.
If the decedent died with a Will, the Will determines how the property would be distributed. If the decedent died without a Will the property would pass as follows:
There are several legal and non-legal estate planning steps that a person can take that can make the process during a serious illness and after death much easier for the survivors. A few examples of common estate planning techniques are:
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